Student Athlete Policies & Manual

Listed below are the various policies which all student-athletes are expected to abide by. For the full Loyalist Lancers Student-Athlete Manual, please click here.


Student-athletes are in the public eye not only on the court or field, but on social media as well. Although these are personal accounts, everything posted on them is subject to scrutiny from the public, media and others. Student-athletes represent the Lancers at all times, even when they are not on campus or competing. Student-athletes will not author, forward or post vulgar or offensive notes, texts, photographs or other content that reflect negatively on their team, other individuals, the college or themselves. Nor will they post content that could be deemed unflattering or damaging. Student-athletes are subject to sanctions if they do not abide by the Athletics Department’s social media policy. More information can be found in the Social Media Guidelines found in the appendices.


An individual has the right to be free from harassment and discrimination on the prohibited grounds defined in the Ontario Human Rights Code. This includes, but is not limited to: sexual harassment, harassment based on gender, race, ethnicity, religion, creed, disability and sexual orientation. (Loyalist College Policy HR 105; Ontario Occupational Health & Safety Act).

Discrimination means:
A. a distinction—intentional or unintentional, direct or indirect—because of a person’s race, ancestry, ethnic origin, creed, place of origin, colour, citizenship, sex, sexual orientation, gender identity and expression, age, pregnancy, marital status, family status, record of offences, political affiliation, religious belief, disability or means to accommodate the disability and
B. that has the effect of erecting barriers, or creating obligations, disadvantages or situations of unequal treatment that withhold or limit access to privileges, advantages or political, social or economic rights available to other members of society.

Harassment means engaging in a course of troublesome and/or tormenting comment or conduct that is known or ought reasonably to be known to be unwelcome. A single unwelcome incident, if serious enough, can be sufficient to support an instance of harassment. Harassment includes comments or conduct that intimidates, humiliates, undermines or dominates the other person by belittling, embarrassing or demeaning them or involves the use of abusive or threatening language.

Sexual harassment is a form of harassment and consists of:
A. sexual solicitation or unwanted sexual attention from a person who knows or ought reasonably to know that such attention is unwanted;
B. implied or expressed promise of reward for complying with a sexually oriented request;
C. implied or expressed threat of reprisal or actual reprisal for refusing to comply with a sexually oriented request;
D. a sexual relationship that constitutes an abuse of power in a relationship of authority; or
E. a sexually oriented comment or behaviour that may reasonably be perceived to create a negative psychological and emotional environment for work or study (“poisoned environment”).

Student-athletes will not initiate, engage in or encourage harassment or discrimination, including sexual harassment, and are subject to sanctions if they do not abide by the college’s harassment and discrimination policy.


Hazing is a broad term encompassing any action or activity which does not contribute to the positive development of a person; which inflicts or intends to cause physical or mental harm or anxieties; which may demean, degrade, or disgrace any person, regardless of location, intent or consent of participants. Hazing is an initiation process involving harassment.

Student-athletes have the responsibility to be an ambassador for Loyalist College, the Athletics Department and their sport and to avoid engaging in activities likely to cause personal injury, intimidation or harassment.

The Athletics Department encourages team building activities; however, we expressly forbid any initiation program that involves any alcoholic consumption by participants. Initiation ceremonies which alter an individual’s appearance, such as shaving of heads or eyebrows, are against the Athletics Department’s policy, and likewise forbidden.

The College has a zero tolerance policy on team hazing or rookie parties. Any student-athletes that take part in the above mentioned activities will be immediately dismissed from their respective team.


If you drink alcohol, please drink responsibly and in moderation and encourage your teammates to do the same. If you plan on driving to a place where alcoholic beverages are being served, make alternate arrangements to get home. Always remember to act in a mature and responsible manner and avoid the consumption of substances that could affect your judgment and encourage your teammates to do the same.

The legal age for the consumption of alcohol is 19 in Ontario and 18 in Quebec. The Athletics Department does not condone the use of illegal/banned substances at any time based on provincial and/or federal law.

Student-athletes will refrain from the consumption of alcohol or use of illegal/banned substances while on route to or from the site of athletic events, competitions, practices, or in their hotel rooms. The consumption or possession of alcohol or illegal / banned substances on team transportation is strictly prohibited. There is zero tolerance for the use of any alcohol or illegal substances by any drivers of team vehicles.

Coaches are permitted to enforce stricter alcohol policies for their respective teams.

Student-athletes are expected to refrain from inappropriate and excessive use of alcohol and the use of illegal substances and are subject to sanctions if they do not abide by the Athletics Department’s alcohol policy developed in accordance with Loyalist College’s own policies as stated in the Student Manual (Sections 1.6 & 1.7).


All team members and coaches are expected to travel with the team to and from all competitions. The head coach will advise all student-athletes about travel arrangements, departure and return times and any other pertinent information. If student-athletes are not traveling with the team, the student-athlete is solely responsible for all costs and assume all risks associated with transporting his/herself.

  • Student-athletes are PERSONALLY RESPONSIBLE for any charges to the room other than the base cost of the room rental.
  • Student-athletes are PERSONALLY RESPONSIBLE for any damage to the rooms or any items reported missing from the rooms.
  • The head coach is responsible to continually educate and assist in monitoring student-athletes with respect to these behavioral guidelines and take appropriate action when necessary.
  • Prior to departure for an overnight trip, coaches should inform their student-athletes of the name of the accommodations and the phone number. Student-athletes should be encouraged to leave all information about trips (time of departure and return, accommodations and phone numbers) with their roommates or at their place of residence, in case of an emergency.
  • No person other than team members and authorized personnel are to be in team members’ hotel rooms.
  • The consumption of alcoholic beverages or use of illegal drugs while travelling with varsity teams is strictly prohibited.
  • If transporting his/herself, the student-athlete must declare that intent with the Athletics Department no less than 24 hours before the travel date.

Student-athletes are expected to behave responsibly while travelling and are subject to sanctions if they do not abide by the Athletics Department’s travel policy.


As members of the Canadian Colleges Athletics Association, all varsity student-athletes are governed by the anti-doping policies of the Canadian Centre for Ethics in Sport (CCES).

Drug Education Seminar
As a condition of eligibility, all CCAA student-athletes must complete an online Drug Education Program prior to the start of the season. The program ensures consistent and up-to-date information is provided to all student-athletes. This can be done at the student-athlete’s convenience.

Doping Control
CCAA student-athletes and coaches should note that they are subject to random no-notice drug testing according to the CCES guidelines. These guidelines also forbid the use of cannabinoids (marijuana and its derivatives). A positive test will result in student-athlete sanctions.

Student-athletes are expected to refrain from using illegal or banned substances and are subject to sanctions if they do not abide by the Athletics Department’s drug-free sport policy. It is the student-athlete’s responsibility to check the status of all medications.


All varsity athletes will pay an annual fee to become a member of their respective team. This fee will help cover the cost of our varsity warm-up suits, gym bags, uniforms, etc. Athletes unable to pay their fee prior to the start of competition must make arrangements with the Athletics Director.


The athletic department will supply uniforms for all varsity competitions. All student-athletes are expected to wear the uniform provided to them to ensure compliance with OCAA rules. We will also launder uniforms following all competitions. Team members are responsible for individual uniforms that are assigned to them. All equipment and uniforms will be signed out through the Athletic Department. It will be the athlete’s responsibility to return all uniforms and equipment at the end of each of their respective games. Athletes will be billed for any equipment or uniforms they do not return. Footwear, practice apparel, and other personal items will be supplied by the student athlete.


All student-athletes must maintain a minimum 60% cumulative GPA to remain eligible for varsity competition. Studentathletes may appeal their status to the Athletic Director in extenuating circumstances, but must adhere to the OCAA standard. Student-athletes unable to maintain this requirement will be subject to academic probation (Loyalist College Policy AOP 230). Scholarship athletes will maintain a 60% GPA with no failures. This policy also gives the Athletics Department consent to access the student athlete’s marks.

In accordance with College policy, student-athletes must make arrangements with their program coordinator at the beginning of each semester regarding missed class time, assignments, etc., due to games, practices, and/or travel related to varsity competition (see: Appendix A of the Student Athlete Manual). In some instances, a request for special accommodations can be made (see: Appendix B of the Student Athlete Manual).


Loyalist College is very pleased to be able to offer this service on a part-time basis. The clinic is located in Room 2H6. Our therapist and student helpers will be there to assess injuries, provide rehab services, taping and other injury related information. Appointments must be made with the therapist and it is essential that you keep these appointments. There will be no charges directly to the student athlete unless special braces, etc. have to be ordered. Clinic hours will be posted on the clinic door. Student-athletes must make arrangements in advance of games, practices, and/or travel should they require any services from the therapist.